10 small habits that instantly make you an effective communicator

Communication is the key to success, right? But it’s not just about talking. It’s about connecting, understanding, and influencing. And that’s where effective communication comes into play.

Effective communication isn’t a big secret – it’s all about small habits that can make a huge difference.

So here’s the scoop: I’m sharing with you 10 small habits that can instantly transform you into an effective communicator. These aren’t just tips, they’re game-changers. So, are you ready to level up your communication game?

1) Active listening

Here’s the thing – communication isn’t just about talking. It’s equally, if not more, about listening.

Active listening, to be precise.

It’s not just about nodding your head while someone else is talking. It’s about understanding, processing and responding to what they are saying.

Imagine this – you’re in a conversation with someone who keeps interrupting you, or worse, doesn’t seem to be paying attention at all. Frustrating, right?

Now flip the scenario. When you actively listen to someone, you’re showing them respect. You’re telling them that their words matter. And that builds trust and connection.

2) Clarity and brevity

I’ve always believed in the power of simplicity. And this applies to communication as well.

Once, in a team meeting, I was presenting a project update. I had all the details, charts, figures – you name it. But as I was talking, I noticed people starting to lose interest.

That’s when I realized my mistake. I was drowning them in information.

So, I paused, took a breath, and started again. This time, I focused on the key points. I made sure to explain everything as simply and clearly as possible. And guess what? People were engaged and understood exactly what I was saying.

Since then, I’ve made it a point to keep my communication clear and concise. Remember, it’s not about how much you say, but about how well you can get your point across.

And here’s a tip: Before you speak or write anything, ask yourself – can I say this more simply? If the answer is yes, do it!

Clarity and brevity – that’s your ticket to effective communication.

3) Non-verbal cues

Ever heard of the 7-38-55 rule? Developed by Professor Albert Mehrabian, it states that only 7% of communication is verbal, while 38% is vocal (tone, speed, volume, etc.) and a staggering 55% is non-verbal (body language).

Non-verbal cues are powerful. They can reveal what words often hide.

A crossed arm might indicate defensiveness. Lack of eye contact could suggest discomfort or dishonesty. On the flip side, a warm smile can create a welcoming atmosphere.

Being aware of your own body language, as well as reading others’, is an essential habit for effective communication. It allows you to understand the unspoken messages and respond accordingly.

4) Empathy

We all know that communication is not a one-way street. It involves understanding the other person’s perspective. That’s where empathy comes in.

Empathy is the ability to understand and share the feelings of others. It’s about putting yourself in their shoes and seeing things from their perspective.

When you communicate with empathy, you’re not just acknowledging the other person’s feelings, but also validating them. This builds a stronger connection and fosters trust.

Whether you’re responding to a colleague’s concern or listening to a friend’s problem, remember to be empathetic. Show them that you understand their feelings and are there for them.

5) Positivity

Ever noticed how some people just seem to light up a room when they walk in? That’s the power of positivity.

Being positive doesn’t mean you need to be overly enthusiastic all the time. It’s about maintaining an optimistic outlook and spreading that energy around you.

In your communication, try to focus on the positive aspects. Instead of complaining about a problem, discuss potential solutions.

A simple shift in the tone or content of your message can make a huge difference in how it’s received. Remember, positivity is contagious. When you communicate with a positive attitude, you’re likely to inspire others to do the same.

So why not spread some good vibes around with your communication? It’s a small habit that can make a big difference.

6) Authenticity

personality traits that make you an effective team player 10 small habits that instantly make you an effective communicator

In a world where we’re constantly bombarded with polished images and filtered realities, authenticity stands out like a beacon.

Being authentic in your communication means being true to yourself. It’s about expressing your thoughts and feelings honestly, without fear of judgment or rejection.

When you communicate authentically, you’re not just revealing your true self to others, but also building genuine connections. People can sense authenticity and are naturally drawn to it.

But being authentic doesn’t mean oversharing or being tactless. It’s about respecting boundaries while abiding by your values. 

Authenticity, my friend, is the heart of effective communication. When you’re real, you’re relatable. And when you’re relatable, you’re truly effective.

7) Open-mindedness

I once worked on a project with a really diverse team. We all had our own ideas and ways of seeing things. At first, I was pretty set on my own approach, thinking it was the best one out there.

But then, I figured, why not listen to what everyone else had to say? Turns out, their ideas were pretty darn cool and actually made our project way better.

That’s when it hit me: being open-minded in communication is gold. It’s about being cool with different ideas and perspectives, not just hearing them out but really giving them a fair shot.

Here’s the deal: being open-minded makes for way better chats. It’s all about teamwork and growth. So, next time you’re chatting, keep an open mind—you might just learn something awesome.

8) Silence

In a world that values noise and chatter, silence often gets overlooked. But here’s the twist – silence can be one of your most powerful communication tools.

It might seem odd, but sometimes the most effective response is silence. It gives you time to think before you respond. It also gives the other person a chance to elaborate on their thoughts.

Silence is also a great listener. It allows you to observe and understand non-verbal cues. Plus, it shows respect for the other person’s thoughts and opinions.

Therefore, don’t be afraid of silence in your conversations. Embrace it. Let it add depth and meaning to your communication. After all, sometimes less really is more.

9) Confidence

Confidence is key when it comes to effective communication. But remember, there’s a fine line between confidence and arrogance.

When you communicate with confidence, you show that you believe in your ideas and opinions. This, in turn, makes others more likely to listen and respect what you have to say.

Confidence is reflected in your body language, tone of voice, and the words you choose. Stand tall, maintain eye contact, and speak clearly and firmly.

Let this be your constant reminder: Confidence also involves admitting when you’re wrong or don’t know something. It’s about being secure enough to accept your flaws and learn from them.

10) Consistency

When you’re consistent, folks know what they’re getting from you. You become a trusted, reliable source, and your message gains weight and credibility.

But here’s the kicker: it’s not just about what you say, but how you say it. Keep that tone, style, and attitude steady across the board.

Mixed signals? They breed confusion and erode trust. So whether you’re shooting the breeze or giving a big presentation, aim for that consistency.

It’s the icing on the cake, really—the final touch that seals the deal on effective communication.

Master the art, craft the connection: Communication unleashed!

Communication—it’s an art, a science, and most importantly, a habit.

The ten habits we’ve covered aren’t just some quick fixes. They’re the building blocks of solid communication. They’re about forging real connections, delving into understanding, and spreading positivity.

And hey, nobody’s expecting you to master them all overnight. It’s all about making steady progress and keeping at it.

So, take a moment. Which of these habits do you already nail? And which ones could use a little polishing?

Every chat you have is a chance to flex those communication muscles and get better at it.

Picture of Ethan Sterling

Ethan Sterling

Ethan Sterling has a background in entrepreneurship, having started and managed several small businesses. His journey through the ups and downs of entrepreneurship provides him with practical insights into personal resilience, strategic thinking, and the value of persistence. Ethan’s articles offer real-world advice for those looking to grow personally and professionally.

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